CONTACTIM PRIVACY POLICY

Last updated: July 22, 2026

This Privacy Policy explains how Contactim ("we", "us", "our") collects,
uses, and protects your information when you use the Contactim mobile
application (the "App").

1. INFORMATION WE COLLECT

Account information
- Name, email address, and profile photo, provided by you or by Sign in
  with Apple / Google when you create an account.
- Phone number and timezone, if you choose to provide them.

Contact and relationship data
- The information you enter about the people you meet: name, company,
  job title, phone number, email, social media links, birthday, location,
  and any notes you write.
- Records of interactions you log (meetings, calls, messages, etc.),
  including the date, location, and notes you add.
- Photos you attach to a contact (for example, a profile photo).
- Events and reminders you create.

Device and usage information
- Push notification tokens, so we can deliver reminders to your device.
- Standard technical data such as IP address and request logs, used only
  for security, debugging, and abuse prevention.

Camera, microphone, and contacts access
- The App may request access to your camera (to scan business cards or
  QR codes), microphone (to record voice notes), and device contacts (to
  save a person directly to your phone). This data is processed on your
  device and is not uploaded to our servers unless you explicitly save
  the resulting information (such as a scanned name or note) to your
  Contactim account.

AI features
- Certain features (such as summarizing notes or extracting details from
  a business card) are processed directly from your device using either
  Apple's on-device intelligence or OpenAI, not through our backend
  servers.
- If you choose OpenAI: the photo of the business card you scan, or the
  voice recording you make and its transcript, is sent from your device
  directly to OpenAI's API, along with your own OpenAI API key, to
  extract the relevant details. Nothing else about your account or your
  other contacts is sent. The App asks for your explicit permission
  before sending this data the first time, and you may decline.
- If you choose Apple Intelligence, this processing happens entirely
  on-device and nothing is sent to OpenAI or to us.
- Any API key you provide for these features is stored securely on your
  device and is never sent to us.

2. HOW WE USE YOUR INFORMATION

We use the information above to:
- Provide, operate, and maintain the App and sync your data across your
  devices.
- Authenticate you and keep your account secure.
- Send reminders and notifications you have requested.
- Diagnose problems and improve the reliability of the App.

We do not sell your personal information, and we do not use your contact
or relationship data for advertising.

3. HOW WE STORE AND SHARE YOUR INFORMATION

- Your data is stored on servers we operate and is encrypted in transit.
- Photos and other files you upload are stored in secure object storage
  accessible only to your account.
- We do not share your personal information with third parties, except:
  - OpenAI, if and when you choose OpenAI as your AI provider for
    business card scanning or voice capture — see "AI features" above
    for exactly what is sent. This goes directly from your device to
    OpenAI and never passes through our servers. OpenAI processes this
    data under its own privacy policy and API data usage terms.
  - Service providers who help us operate the App (for example, cloud
    hosting), under obligations to protect your data.
  - When required by law, or to protect the rights, safety, and security
    of Contactim, our users, or others.

4. DATA RETENTION AND DELETION

We retain your information for as long as your account is active. You
may delete individual contacts, interactions, or your entire account at
any time from within the App. When you delete your account, your data is
removed from our active systems, subject to any legal retention
requirements.

5. YOUR CHOICES AND RIGHTS

Depending on where you live, you may have the right to access, correct,
export, or delete your personal information. You can exercise most of
these rights directly in the App, or by contacting us using the details
below.

6. CHILDREN'S PRIVACY

Contactim is not directed to children under 13, and we do not knowingly
collect personal information from children under 13.

7. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. If we make material
changes, we will notify you through the App or by other reasonable means.

8. CONTACT US

If you have any questions about this Privacy Policy, please contact us
at: support@contactim.app